All correspondence(s) in respect of Tours / Travel Service bookings should be addressed to Astral Trips.
For all the services contracted, certain advance payment should be made to hold the booking, on confirmed basis & the balance amount should be paid before your departure from your location/country and before the commencement of the services. Management personnel hold the right to decide upon the amount to be paid as advance payment, based on the nature of the service & the time left for the commencement of the service.
Apart from above in some cases like Special Train Journeys, hotels or resorts bookings during the peak season (X-Mas, New Year), full payment is required to be sent in advance.
Mode of Payment:
All payments can be done either in cash, online payment systems like GooglePay, bank transfers or credit card. Payment by credit card are liable to 3% surcharge + GST by the payment gateway.
In case of cancellation of your tour by the company, you will get the refund of actual amount paid by you. If you cancel the tour, the cancellation charges will be applicable as per the below mentioned cancellation policy: (provided a written cancellation application is provided to the company)
|World Tours||Indian Tours|
|Number of days prior to
is received by the company
|Amount you must pay
Cancellation charges %
on total tour price
|Number of days prior to the Departure we receive
your written application
|Amount you must pay Cancellation charges %
on Total tour price
|More than 60 days||Registration amount or 5000* whichever is higher||More than 60 days||Registration Amount or 5000* whichever is higher|
|60 – 46 days||15.00%||60 – 46 days||15.00%|
|45 – 31 days||25.00%||45 – 31 days||25.00%|
|30 – 15 days||50.00%||30 – 15 days||40.00%|
|14 – 04 days||60.00%||14 – 04 days||60.00%|
|03 – 01 days||80.00%||03 – 01 days||80.00%|
|On the day of departure||100.00%||On the day of departure||100.00%|
|On Tour||100.00%||On Tour||100.00%|
|Above cancellation charges will apply on the
Tour price (INR + Forex) excluding the discount
|Above cancellation charges will apply on the total tour price excluding the discount, rail and airfare|
*Rate per person
Refunds will be processed within 15 Working Days from the date of placing the tour cancellation request. Bank details to be provided at the time of applying for cancellation. There may be delays in refund in some cases where the vendor needs more time to process the cancellation. In case of any delay, we will duly notify the same to you.
Written cancellation will accept on all working days, except Sunday, Any cancellation sent on Sunday will be considered on next working day (Monday).
For unused hotel accommodation, chartered transportation & missed meals etc. we do not bear any responsibility to refund.
Wildlife Safaris Cancellation:
All the wildlife safaris booked into any of Indian Wildlife National Park/Sanctuaries are non refundable. Even date change request will be considered as cancellation and no payment will be refunded/ adjusted against it.
Our Liabilities & Limitations:
Please note that after the finalization of the Tour/ service Cost, if there are any Hike in entrance fees of monuments / museums, Taxes, fuel cost or guide charges – by Govt of India, the same would be charged as extra.
Astral Trips act only in the capacity of agent for the hotels, airlines, transporters, railways & contractors providing other services & all exchange orders, receipts, contracts & tickets issued by us are issued subject to terms & conditions under which these services are provided by them. Such documents are shared with the customer only before the trip commences/takes place and none of these documents will be shared on event of cancellation of the trip.
All itineraries are sample itineraries, intended to give you a general idea of the likely trip schedule. Numerous factors such as weather, road conditions, the physical ability of the participants etc. may dictate itinerary changes either before the tour or while on the trail. We reserve the right to change any schedule in the interest of the trip participants’ safety, comfort & general well being.
Our rates are based on the prevailing rates as negotiated by us with the hotels, airlines etc. Hotels and Airlines retain the right to modify the rates without notice. In case of such changes the rates quoted before the modification, can be changed by us according to the modifications by hotels or airlines. All hotel bookings are based on usual check in and check out time of the hotels until unless indicated in the itinerary.
We shall not be responsible for any delays & alterations in the programme or expenses incurred – directly or indirectly – due to natural hazards, flight cancellations, accident, breakdown of machinery or equipments, breakdown of transport, weather, sickness, landslides, political closures or any untoward incidents.
We shall not be responsible for any loss, injury or damage to person, property, or otherwise in connection with any accommodation, transportation or other services, resulting – directly or indirectly – from any act of GOD, dangers, fire, accident, breakdown in machinery or equipment, breakdown of transport, wars, civil disturbances, strikes, riots, thefts, pilferages, epidemics, medical or custom department regulations, defaults, or any other causes beyond our control.
We do not have any insurance policy covering the expenses for accident, sickness, loss due to theft, or any other reasons. Visitors are advised to seek such insurance arrangements in their home country. All baggages & personal property/s at all times are at the client’s risk.
1. Is the Registration amount refundable?
The Registration amount paid at the time of booking, is non refundable & interest free. However, to ensure your booking at given price & allowed discount, you need to pay the entire amount of initial deposit amount in stipulated time line.
2. Can I transfer my Refund amount to any other tour or to my friend’s or relative’s tour?
Yes, your refund amount is transferable to your other tour. In case, if you want your refund amount to be transferred to that your friend’s or relatives tour, we’ll need a duly signed Authority Letter from you.
3. Is my refund amount adjustable against any part – cancellation?
No, the refund amount is not adjustable against part cancellation.
4. How much time does it usually take to process a refund?
Ideally, it takes 4 – 5 working days to process refunds, once the guest agrees on refund amount. However, to derive the best amount of refund, it takes additional operational time to deal with airlines, hoteliers etc.
5. What is be the mode of payment in case of refund?
Ideally, the refund amount is credited using the same mode of payment that you had used to book the tour, the only exception in this case is if you had used Cash/Demand Draft in such case, the mode of payment for refund will be ‘Account Payee’ cheque only.
6. Are online refunds possible, if yes, what’s the process and who will bear the transaction cost?
Yes, online refunds are possible, if the booking was done online. If Astral Trips cancels the tour for whatsoever reason,then the entire tour cost will be refunded.